Managing Parked Documents in SAP

The system will distinguish between workflow related parking and non-work flow relating parking activities via a status indicator on the parked document called ‘Save as Complete’. When a document is parked and ready for review/approval, the document is parked with the ‘Save as Complete’ button. This gives an indicator on the document that acts as a trigger for workflow. The parked document is then routed to the approver based on workflow configuration per business area. The approver reviews the parked document, makes changes as needed and posts the parked document to the system. Or the reviewer can reject the parked document. In this case, the sender is notified of the rejection reason and is some cases; follow on instructions (such as delete parked document). Once a document has been approved by the approver and posted, the parked document has a status of ‘Released.”

Document parking can be use to enter and store (park) incomplete documents in the SAP System without carrying out extensive data entry checks (CO object, fund, etc.) Parked documents can be completed, checked and then posted at a later date – if necessary by a different data entry clerk.

A parked document may also be changed. A parked document, like any other accounting document, has two parts: header and line item. Information in the document header is data that applies to the whole document (regardless of line item data entry) such as document date, posting date, document number, etc. Line item data is information that pertains to a particular line item (general ledger line item) such as revenue or customer line items. Examples of line item information are amounts, payment terms, dunning area, etc.

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