Purchase Requisition and Purchase Order

Purchase requisition

An SAP Purchase Requisition document is created electronically by a department (purchasing group) to request the purchase of goods or services. The approvals for the requisition are also done electronically. Once all approvals are obtained, the requisition is changed into a Purchase Order  and sent to the vendor. The process of changing a Requisition into a Purchase Order is done automatically if certain criteria are met, or manually by Procurement Services if needed.

Purchase Order

A Purchase Order specifies the intent to purchase goods or services from a vendor and is processed by Procurement Services. Purchase Order documents are created from approved Purchase Requisitions. Departments submit Purchase Requisitions either electronically in R/3 or by a paper form.

A Purchase Order document is:

• Entered manually into R/3 by Procurement Services from paper requisitions. These are entered as Purchase Order documents, so there is no referencing Purchase Requisition in R/3.
• Created electronically from an electronic purchase requisition done by a department. The changing of an electronic Purchase Requisition into a Purchase Order is done automatically by R/3 if certain criteria are met, or manually by Procurement Services if needed.

The Purchase Order is then printed and faxed to or electronically sent (Electronic Data Interchange – EDI) sent to the vendor.

Download Purchase Requisition (536) and Purchase Order (479) end user guide.

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