SAP FI FAQs – Overview of Master Records

1.    There are three primary types of data in the system.  What are they?  Describe each.

Master Data is constant over a long period of time.  Transaction Data is created by a transaction in the system.  Transactions can be created manually or automatically.  Table Data is the data that is specifically configured for a client’s business.

2.    Identify each of the following as Master Data or transaction data:

  • Invoice – (Transaction)
  • Vendor – (Master)
  • Goods Receipt – (Transaction)
  • Material – (Master)
  • GL Account – (Master)
  • GL Account Posting – (Transaction)


3.    Are master records accessed from the configuration side or the application side in SAP?

Typically the Application Side; however, some records (e.g., bank and G/L) are accessible through the IMG

4.    What are the two levels for creating customer and vendor accounts?

Client and Company Code

5.    What are the two levels for creating GL accounts?

Chart of Accounts and Company Code

6.    XYZ client indicates they would like an expense account set up to be used by only 2 of their 3 subsidiaries (Co. Code 001 & Co. Code 002).  Each subsidiary is set up as a separate company code in SAP.   XYZ has only one chart of accounts.  How can this be achieved?  Please explain.

The expense account will be setup at the chart of accounts level for client XYZ.  In addition this expense account will be set up at the company code level for company codes 001 and 002.

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