Understanding Batch Management

The product produced according to the Recipe and in one homogenous mixture which can not be reproduced. It is mainly used in Food product manufacturing, Chemical manufacturing & Process Industries. This post will familiarize you with familiar with terminologies in Batch Management, Use of Batch Management in different Modules & Traceability of batches.

Batch will have its own unique value of ingredients. E.G A Dairy product with Batch Number 1512200601 may have its ingredients as: Fat 10%, Cholesterol 2% & Vitamin A 10%.

In the above example Fat, Cholesterol, and Vitamin A become characteristics Values of the above characteristics may be unique to this batch.

Terminologies in Batch Management

Batch characteristics

It is the property of the batch which has to be attached to the batch.
Example:-
Fat content is the required property of a dairy product which has to be displayed with the batch. Fat content becomes the batch characteristic.

Batch class
The class is the carrier of characteristics. The class will be attached to the material master.
Example:-
Dairy Product Class can contain characteristic Fat content. Dairy Product class will be attached to all dairy product material code numbers in classification view of material master.

Production Date
Date when the product was produced.

Expiry Date
Date beyond when the product can no longer be used

Shelf life period
It is the duration of any product when a product can be used.

Recurring inspection
Inspecting the product at the periodic interval to check its shelf life.

Batch Status
The condition of the Batch usability will be known from the batch status. Restricted Stock status of a batch indicates it can not be used. Unrestricted stock status of a batch indicates it can be used for consumption.

Batch Search Strategy
While issuing the goods for process order or production order, the batch number of components can be searched through Batch search strategy. Batch Number can be searched based on any characteristic value.

Condition Technique –(Condition Table)
The system searches the batch through predefine tables in a sequence which are known as condition table and Access sequence. Condition table specifies the fields combination to be searched. Condition table is defined in the configuration. Condition record contains the value to which the batch is to be searched. Condition record is a Master Data.

Condition Technique –(Access Sequence)
The system searches the batch through predefine tables in a sequence which are known as condition table and Access sequence. Accessing sequence to the defined condition tables is defined in Access sequence.

BATCH MANAGEMENTIN DIFFERENT MODULES

Batch Management in Material Management

Materials Master (Purchase view) must have a Batch Management active to the materials which are to be handled in Batches. Batch classification containing characteristics will be assigned with the material master in Classification view. Shelf life details are maintained in Storage1 view with shelf life period.

Batch Management in Production Planning

Materials Master (Work Scheduling view) must have a Batch Management active to the materials which are to be handled in Batches. Batch creation during process order/production order processing is to be mentioned in Material Master Work Scheduling view. The batch number of the components can be searched through batch search. The batch number to the finished products are assigned.

Batch Management in Sales and Distribution

Batch number can be searched during Delivery. Batch number for any specific product can be searched through batch search strategy during delivery. The customer returned products with batch can be traced quickly.

BATCH MANAGEMENT TRACEABILITY

Batch Traceability

The batch number will help to trace its entire activity in the system. Batch number can fetch the Date of Production, Date of the Expiry date, Ingredients of a product in that batch & Production or ProcessOrder number. The customer returned products with batch can be traced quickly. Batch number can help in identifying the vendor by maintaining proper batch numbering. Prior information about product expiry date of a product can be obtained through reports.

Shelf life Expiration Date

Shelf Life details are captured in the system. Production Date or Expiry has to be mentioned in the GR for the system to calculate Shelf life automatically. Storage view of the material master must have Shelf Life Expiration Details to perform the above. A standard report will provide the list of product with the available expiry date.

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