Create an Inquiry/Quotation for a sales order


In the normal course of the sale, customers contact the organization for inquiries and quotations for quantities of materials. In SAP , there are several types of transactions used to record these transactions.

The purpose of Creating inquiry and quotations is a two process.

  1. Simply to record the transactions for the client.
  2. If customers place orders in the future, information from inquiries and quotations May be imported in order, reducing data entry. Thirdly, customers use quotations to obtain guaranteed prices on the prices of materials.
  3. they provide a means of assessing future income from the sale represented by past surveys and quotations.

Inquiry is created using Logistics –> Sales and Distribution –> Sales –> Inquiry –> Create (Transaction Code: VA11)

Quotation is created using Logistics –>Sales and Distribution –> Sales –> Quotation –> Create (Transaction Code: VA21)

Once a vendor has received an RFQ, the vendor will send back a quote that will be legally binding for a certain period of time. Specifically, a Quotation is an offer by a vendor to a purchasing organization regarding the supply of material(s) or performance of service(s) subject to specified conditions. The Quotation then need to be maintained in the “Maintain Quotation: XXXX” screens.

From SAP Easy Access: Logistics -> Sales and Distribution -> Sales -> Inquiry -> Create

Enter IN for Inquiry Type. Enter your sales organization, distribution channel DI and division. Click enter.

Enter one of your customers for Sold-to-Party (leave Ship-to-Party blank). Enter text as a reference number for Purch. Order no. Enter today’s date for Valid from, and a date one month from today for Valid to. Enter your finished product for Material and an order quantity. Click enter and the rest of the boxes should automatically fill.

Select your material entry, and click on the Conditions button, Note the pricing.

Click the back button.

Select your material entry, and select Environment è Availability from the top menu

Make a note of the amount of available inventory (ATP quantity).

Click the back button.

Change the quantity to an amount exceeding the ATP quantity by 10 units.

Click save, and record the inquiry number and now you can successfully created an inquiry in sales and distribution.

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