Create Vendor Master Records Centrally

There are 3 main areas while creating a vendor master in SAP. The sections are

  1. Centrally
  2. Purchasing
  3. Accounting

From SAP Easy Access: Logistics–> Materials management –> Purchasing –> Master data Vendor –> Central –> Create

This section details creating a vendor centrally, instead of through the series of steps you just used. If you wish, create another vendor using this method. Then click on the Create button and it will take you to the following screen

Leave the vendor field blank as the system will generate the new number. You should have your company code, your purchasing organization, and the account group of KRED already filled in the appropriate fields. Click the enter button. After clicking enter the vendor’s name and address into the following screen.

Then you will click the page forward button until you get to the following screen

At this screen you will enter the Recon Account # of 3000_ _ Then click the page forward button until you get to the following screen

You will then enter 0001 in the Payment term field and check the double inv.field. Then you will click the page forward button until you get to the following screen

At this screen you will enter the currency of USD and 0001 in the Terms of payment field then you click the save button.

Creating Vendor Master Purchasing Records

From SAP Easy access: Logistics-> Materials management -> Purchasing -> Master data -> Vendor -> Purchasing -> Create

Then enter a vendor number that you have already created and then enter a purchasing organization number (PO _ _) with the Account Group as KRED into the following screen

Then click the enter button and enter the currency as USD and 0001 into the Terms of payment field in the following screen

Repeat these steps for each of your vendors

Creating Vendor Master Accounting Records

From SAP Easy access: Accounting -> Financial Accounting -> Accounts payable -> Master records -> Create

  • Leave vendor blank
  • Enter your company code
  • Enter KRED in account group (KRED is the vendor creation group choice which will automatically create a vendor number for you)
  • Click enter.

Page forward from this point, 2 pages:

Now enter Recon. account number (3000_ _ ) [Reconciliation account created earlier].

Now click enter.

Input the payment conditions with this seller using the dropdown choice. When the dropdown menu appears you’ll find a broad variety of payment alternatives you can select from for the seller you’re creating. Some sellers give a discount if you spend them before a specific date, for instance, you may have a seller that provides a-2% cash discount on the sum owed to them if you spend them within 2 weeks of the date of the bill. Other sellers might not provide any price reduction whatsoever and they’re going to say that their bill is payable promptly. It’s your responsibility to determine which payment choices your specific sellers pick. As you can see in the drop-down menu there’s an extensive assortment in selection and price reductions you can set up for your specific sellers.

  • Select: Check double inv. Option.
  • Click Save.

Record vendor numbers at this point!! (This number is automatically generated by the system since you chose the KRED option when you created the vendor)

 

 

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