End to End Process of With Internal Orders

Here we will show how to create the entire internal order process from:

  • Purchasing Requisition
  • Purchase Order
  • Goods Receipt
  • Invoice Receipt
  • Posting outgoing payments
  • Displaying Line Items
  • Settlement of Internal Orders

Create Purchase Requisition for consumption to a cost center

You will create a purchase requisition to purchase these wagon wheels.

From the SAP Easy Access Screen: Logistics è Materials management è Purchasing è Purchase Requisition è Create

Enter the following information:

  • Acct assignment cat: F (Order)
  • Delivery Date (Enter a future date)
  • Plant PT_ _
  • Purchasing Group B_ _

Your screen should look like the following after entering the above information:

Click enter

Then enter the following:

  • Material: Wheels_ _
  • Quantity: 20

Click the tab Account Assignment

Enter:

  • G/L account: 720200 (Trading Good Expense account)
  • Order Internal Order # you created
  • Click enter
  • Save

Record purchase requisition order number, Your screen should look like the following:

Create Purchase Order

From the SAP Easy Access Screen: Logistics è Materials management è Purchasing è Purchase Order è Create è Vendor Unknown

Enter the following information:

  • Order Type: NB
  • Purchasing Group: B_ _
  • Select the Copy requisition button
  • Enter your reference purchase requisition number
  • Click enter
  • Click on the green select all button
  • Then click on the Adopt + details button to copy the details from the purchase requisition into your new purchase order
  • Select Assign supply source
  • Click enter
  • Click on green select all button
  • Click the Generate button
  • Click on the INTERN document on the top left of the screen
  • Then click on the adopt button on top left of screen which looks like two pieces of paper
  • Click Save
  • You will get message that no output device was found

Record new purchase order number

Your screen should look like the following:

Create a Goods Receipt

From the SAP Easy Access Screen: Logistics è Materials management è Inventory Management è Goods Movement è Goods Receipt è For purchase order Vendor Unknown è PO number known

Enter the following information:

  • Enter your PO # 4500000_ _ _
  • Click Execute
  • Select Post
  • Save

Record the document number

Create an Invoice Receipt

From the SAP Easy Access Screen: Logistics è Materials management è Logistics Invoice Verification è Document Entry è Enter Invoice

Enter the following:

  • Document Date Enter today’s date
  • Check your Company Code CC _ _
  • Enter currency USD
  • PO number 4500000_ _
  • Click Enter
  • Enter Amount Of invoice same as Purchase Order
  • Tax code XI
  • Click Enter
  • Click on Simulate button
  • Save

Record document number

Post Outgoing Payment

From the SAP Easy Access Screen: Accounting è Financial accounting è Accounts payable è Document Entry è Outgoing payment è Post

Enter the following:

  • Document date: Today
  • Account: 1000_ _ Bank
  • Amount: Amount of order
  • Text: Payment of Invoice # _____
  • Open items selection:
  • Account: Vendor number
  • Select process open items
  • Check that balance is correct
  • Click on the amount in USD gross to assign payment then the bottom of screen should assign payment to invoice

Your screen should look like the following:

Save

Record document number

Display Line Items

From the SAP Easy Access Screen: Accounting è Controlling è Internal Orders è Information system è Reports for Internal Orders è Line items è Orders: Actual Line Items

Enter the following:

  • Order: Enter your internal order number that you created
  • Cost element range 720200 (Trading Goods) to 781000 (Misc. Expense)
  • Posting Date: Keep default values
  • Click Execute
  • Double click on line items shown

Settle Internal Order

From the SAP Easy Access Screen: Accounting è Controlling è Internal Orders è Period-end Closing è Single Functions è Settlement è Individual processing

Enter the following:

  • Order number: Your order number
  • Settlement period: Current period
  • Posting period: Current period
  • Click execute and your screen should look like the following:

Then click the Detail list button, After the order settlement has been executed without any errors hit the back button twice and remove the check from the Test run indicator, Then click execute to run again.

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