8 Step Strategy for Successful ERP Implementation

An ERP implementation strategy involves setting up the software, moving your data over to a new ERP system and configuring the business processes for users. Having the right partner for implementing an ERP system is almost as important as choosing the proper ERP software itself.

Before we view the implementation procedure in more detail, it is very important to choose the right ERP software. The excepted results of implementing ERP should provide streamlined operations, easy-to-use functionality, a real-time view of your business anytime and anywhere on any device, as well as an ERP platform that isn’t only secure but adaptable to ever-changing requirements.

Enterprise Resources Planning (ERP) systems are large, is designed to guide, and help to handle nearly all section of a strong and, in many instances, incorporate the firm’s interior processes with business preparation and execution activities of customers and vendors.

An ERP Implementation takes the following steps:

  • The complexity of system implementation
  • Production environment volume
  • Amount of business processes to configure
  • The degree of Automation needed to process the tasks
  • Current IT Infrastructure and ERP implementations fit with it.

8 Step ERP Implementation Strategy

  1. Define Demands – Outline the business requirements, build UX prototypes and have a design-led development approach so that the user can feel the UX navigation before working on the real system.
  2. Evaluate – Evaluate the requirements to see if they are an ideal fit for your organization. The goal is to strive for simplicity and reach out for a good simple working solution rather than an ideal solution.
  3. Document User Procedures – Use UX prototype walkthroughs to evaluate.
  4. Big Bang or Phased Approach – ERP Implementation strategies include Big Bang, Phased, Hybrid, and Parallel Adoption. Each organization requirements are different and as such, the project management method is itself evolving using PPM, SCRUM, and DevOps. Choose the idea fit to execute the project and consider, evaluate and discuss all the possible options.
  5. Consider Customization Alternatives Carefully – Define  “what if situations” – The goal assumes that everything will fail and plan for that failure.
  6. Choose the Right Project Leader – Consider and evaluate the implementation partners. Having a right experienced implementation partner will bring past ERP implementation experiences and can make you aware of potential pitfalls.
  7. Don’t Forget Mobile Users
  8. Allocate Sufficient Time and Resources for Training

When companies finally decide on the ERP implementation, the first question they ask is what is the project management methodology to be adopted in order to have a successful ERP implementation. Two approaches are primarily used for ERP implementation, which is either Waterfall methodology or agile development or a blend of both. Always choose Agile, It drives the execution quicker and at the same time you wind up knowing all the process blocks and pitfalls and target then as and when they arise as opposed to waiting to address them all at that time that is same.

Stages of ERP Implementation process are as follows:

  • Discovery – comprises of processes that help determine the need, vision, scope of the task, and obtain a commitment from the customer to continue.
  • Plan & Monitor – Consists of processes that involve developing a method to complete the work, also as a means measure the progress and take needed corrective actions. This happens through the entire process of the implementation.
  • Analyze – Business Process Requirement gathering and analysis of the current IT business processes
  • Build – Start development and Stabilize – Consists of a group of processes to ensure a solution meets the client’s requirements and is ready for full deployment to a manufacturing environment
  • Deploy – Processes that will deploy all ERP developments to the production environment.
  • Post Go Live – Initial go-live will bring its own set of bugs which were not thought of during the original design phase… so, in essence, wait for the dust to settle down and fix any bugs.

The right implementation should also ensure that the team is able to effectively function in the newly implemented ERP environment very well and can also adapt and improve new business processes.

There is no one size fits all solution when implementing ERP.

There are many ways to implement an ERP system. Regrettably, there is not one answer, each company has goals and methods, requirements, periods, etc. The two most popular ERP implementation strategies are “the big bang” ERP implementation strategy together with “phased- rollout” ERP implementation strategy.  Each situation is different and the aim is to build a better Implementation strategy than what is known and what is available considering all the factors and choices laid out.

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