Managing Purchase Organization

Purchase processing

A purchasing organization is an organizational level that negotiates conditions of purchase with vendors for one or more plants. It is legally responsible for completing purchasing contracts. A purchasing group is a key for a buyer or group of buyers responsible for certain purchasing activities.

Purchasing Organization:

Purchasing organization types:

  • Centralized Purchasing
    • Corporate Group-wide purchasing
    • Company specific Purchasing
  • Distributed Purchasing


So a Purchasing Organization Can be assigned to

Purchasing Organization can also exist without assigning to a company code. Each Purchase organization has its own Info Record and Conditions for pricing & Own Vendor master Data.The vendor is assigned to only one purchase organization. Each Purchasing Organization evaluates its own vendors using MM Vendor Evaluation. A purchase organization whose conditions and contracts other purchasing organization linked to it may access and use. If a several Purchase organizations procure for a plant, you can define one of them as standard Purchase Organization. In Source determination for ‘Stock Transport‘ and ‘Consignment’ and for good issue of ‘Pipeline material’ system utilizes the standard purchase organization automatically.

SPRO -> Enterprise Structure ->Definition -> Material Management ->Maintain purchasing organization.

Here are the steps involved in creating purchasing organization and purchasing group.

From the IMG screen, perform the following drill down:

Enterprise Structure Definition -> Materials Management -> Maintain purchasing organization

Then select the New entries button, enter the purchasing organization (PO_ _ ) and a description ( _ _Purch. Dept.).

Click Save.

Create Purchasing Groups (Buyers)

From the IMG screen drill down: Materials management è Purchasing è Create purchasing groups

Enter your buyers and assign them to purchasing groups as shown below.

Then click Save.


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