Sales and Distribution Q & A : Billing

Name several billing types?
F1 : Order related Invoice F2 : Delivery related invoice.
F5 : Proforma Invoice for Sales Order F8 : Proforma Invoice for Delivery.

Can you delete an invoice?
No. You can cancel it and create cancellation document.

When you create an invoice in SD, how do you post it to FI?
Select Billing document à Release To Accounting.
The system displays a message that the accounting document has been saved. If the billing document contains an error, the reason for not forwarding the document is displayed. If the release was successful, the posting status in the billing document is set to C (accounting document has been created). You find the posting status by selecting Header à Details in the billing document.

When you create an invoice can you carry out pricing again?
Yes.
From which documents can you create a proforma invoice?
Based on sales order or delivery.

Do you transfer a proforma invoice to FI ? If yes, how? If no, how do you customize the system in a way that the proforma invoice is not transferred to FI?
No. Billing status not assigned to proforma invoice. Posting bock in the billing document.

When you create a credit memo request do you always have to refer to a sales order or any other previous document?
Only sales order.

In R/3 how can you make sure that invoices for a customer are always created at a specific date?
Billing Schedule.

Can you combine deliveries into one invoice? When would you do that?
Yes. If the header data and header partners for specified delivery or sales order are identical and if requirements for splitting do not apply.

Can you combine orders into one invoice?
Yes.

Can you split deliveries into several invoices? When would you do that?
Yes . If the data from the related reference documents differs in the header fields of the billing document. The system will automatically split the invoice.

For what do you use the billing due list? What previous step in the process is necessary that a delivery appears in the billing due list?
Selection criteria – sold*to party, billing date or receiving partner.
a) separate invoice for each delivery
b) split one sales order for delivery into several invoices.
c) combine several sales orders for delivery into one invoice.

Name the five possible influencing factors for account determination for invoices?
Chart of accounts of the company code
Sales organization
Account assignment group of the customer (from the customer master record, Billing screen, Account group field)
Account assignment group of the material (from the material master record, Sales 2 screen, Account assignment group field)
Account key (from the pricing procedure)

Can one business area be valid for several company codes?
Yes.

What are the two possible ways to transfer sales data to business areas? Where do you specify which way you want to use?
sales area (if the accounts are to be posted according to sales) plant/division (if the accounts are to be posted according to products)

There is an interface between SD and FI in invoicing . can you think of another interface between SD and FI?
Credit check, Tax calculation, Cost estimate.

What is rebate processing?
A rebate is a special discount which is paid retroactively to a customer. This discount is based on the customer’s sales volume over a specified time period

What is an invoice list? Which prerequisite are necessary to use an invoice list? How does an invoice list differ from a collective invoice?
Invoice lists let you create, at specified time intervals or on specific dates, a list of billing documents (invoices, credit and debit memos) to send to a particular payer.
The billing documents in the invoice list can be single or collective documents (collective invoices combine items from more than one delivery).
The standard version of the SAP R/3 System includes two types of invoice lists:
* for invoices and debit memos
* for credit memos
If you wish, you can process invoices, debit memos, and credit memos at the same time. The system automatically creates a separate invoice list for credit memos.
Prerequisites for Invoice Lists
You can process invoice lists providing that the following prerequisite data is defined by your system administrator in Customizing for Sales:
* Condition type RL00 (factoring discount) must be maintained and, if required, condition type MW15 (VAT: factoring discount tax)
* An invoice list type must be assigned to each billing type that you want to process in invoice lists
* the standard version of the SAP R/3 System includes two invoice list types: LR for invoices and debit memos, LG for credit memos
* Copying requirements must be defined (for example, the payer, terms of payment, and other fields that must be identical in the documents to be included in the invoice list) In addition, before you process an invoice list, you must maintain the following master data:
* A customer calendar must be defined, specifying the time intervals or dates on which invoice lists are to be processed
* The customer calendar must be entered in the Billing view of the customer master record of the payer (field: Inv. list sched.)
* Pricing condition records for the condition type RL00 and, if necessary, MW15 Output condition records for condition types LR00 (invoice list) and RD01 (single invoice) Collective Invoice If the header data and the header partners for the specified deliveries or sales orders are identical and if the requirements for splitting do not apply, one billing document is created for all the deliveries or
sales orders.

What is a product hierarchy and for what can it be used?
Alphanumeric character string for grouping materials by combining various characteristics. The product hierarchy is used for evaluation and pricing purposes. In Product Cost Controlling (CO*PC) : Structure consisting of the plant, product group, product, and order. Used for the interactive analysis of the product costs for each level of the hierarchy.

Can you name the two types of billing plans in the standard R/3 system?
Periodic billing, Milestone billing.

Can you partially settle rebate accruals?
Yes.

For what would you use a lump sum payment?
A lump sum payment is a special condition which does not depend on sales volume but on a promotional performance such as a front of store display or a local advertisement.